We’d like to officially open up a no-judgement zone to talk about your business’s scheduling. If you have multiple part-time employees, by default you have scheduling tools in place. The question is, does the solution fit your business’s needs? And are there functionalities that you could be benefitting from?
With the Poynt Smart Terminal, the free POS that Moolah makes available to our clients, you’re all set up to start benefiting from a wide range of software. One such software solution opens your business up to incredibly useful employee management tools: Homebase.
As with most examples of disruption from cloud-based apps, Homebase takes away a huge amount of those minor but necessary tasks that clog up the daily operations of shift managers. The platform automates things like totaling up hours—including overtime—and even forecasts typical schedules, which can easily be updated if needed. When Homebase is connected to your Poynt POS, it can automatically forecast sales as it learns what’s normal for your business. Managers can in turn stop micro-tasking and start making informed decisions that better the business.
Back when scheduling tools were paper based, scheduling errors used to be considered something of an inevitability that managers did their best to fight against. Still, miscommunications and hiccups happened, resulting in aggravating no-shows. When these no-shows happen during a rush, it actually hurts business. Homebase is a great tool for managing schedule changes, making employees, managers, and even customers happier. The platform helps you to stay on top of all schedule changes by sending out scheduling updates via text, email, and the free mobile app, significantly clarifying everyone’s life. As most part-time employees keep busy, ever-shifting schedules, the ability to trade shifts in a clear, transparent way, without phone calls, is truly a game-changer. Shift managers will be saved from sweating and making desperate phone calls.
From automations and forecasts to easy reports and tracking of things like time-off requests and overtime hours, Homebase in conjunction with the Poynt Smart Terminal makes managing labor costs a clean, straight-forward process. It doesn’t end there. If you have off-site workers, marvel at the clarity of features like GPS-based clock in, which will verify the employee’s clock-in on the time sheet.
Poynt and Moolah are so much more than payment & point of sale solutions; together, it’s a gateway to a range of helpful strategies that can make your business work better. As your business grows, now is the best time to simplify and enhance with Moolah, Poynt, and Homebase.
Thank you for scheduling. If you have any questions, please contact us at 800-625-1670.
A credit card surcharge is an additional fee added to a transaction when a patient chooses to pay with a credit card. The surcharge is intended to help offset the cost of credit card processing and applies only to eligible credit card transactions.
No. Debit card transactions may not be surcharged under any circumstances, even if the debit card is processed as a credit transaction or entered manually.
Yes. Credit card surcharges may not exceed the merchant’s actual cost of accepting credit cards and are capped at a maximum of 3% of the total transaction amount, in accordance with card-network rules and applicable law.
Yes. Card networks require clear and transparent disclosure of any credit card surcharge. Practices must notify patients through appropriate signage at the practice entrance, point of sale, and anywhere payments are accepted. If payments are accepted online, the surcharge must also be clearly disclosed on the practice’s website.
Yes. Some U.S. states and territories prohibit or restrict credit card surcharging. Practices are responsible for understanding and complying with their state’s specific requirements before implementing a surcharge.
No. While Moolah provides tools and general guidance to support credit card surcharging, compliance with all applicable laws and card-network rules is the responsibility of the merchant. Moolah does not provide legal advice and assumes no liability for a merchant’s compliance.
Most major credit card networks permit surcharging when done in accordance with their rules, but additional requirements or restrictions may apply. Practices should ensure they have completed all required network notifications and disclosures prior to enabling surcharging.
Failure to comply with surcharging rules may result in card-network fines, required refunds, or other enforcement actions. Practices should ensure they fully understand all applicable requirements before applying a surcharge.
Flex does not currently offer built-in support for credit card surcharging. If a practice chooses to enroll in a surcharge plan, payments would need to be processed through Moolah’s payment platform, which is designed to support surcharging and integrates directly with Open Dental.
If you are considering introducing a credit card surcharge for your patients, it is important to understand that there are specific rules and regulations that must be followed when enrolling in and operating under a surcharge plan.
This article provides a general overview of common surcharging requirements. This content is provided for informational purposes only and does not constitute legal advice. It is the responsibility of each merchant to review, understand, and comply with all applicable laws, card-network rules, and regulatory requirements, including notification timeframes, signage requirements, surcharge percentage limits, and jurisdictions where surcharging is prohibited.
If you are unsure about the laws or regulations applicable to your practice, you should consult with qualified legal counsel. Moolah assumes no liability for a merchant’s compliance or non-compliance with credit card surcharging rules or regulations.
Transparent Communication
Card networks, including Visa, Mastercard, Discover, and American Express, require merchants to clearly and transparently disclose when a credit card surcharge is applied.
Practices must clearly notify patients of a credit card surcharge through appropriate signage placed at the practice entrance, at the point of sale or terminal, and anywhere payments are accepted. If payments are accepted online, surcharge disclosures must also be clearly visible on the practice’s website. All disclosures must inform patients that the surcharge applies only to credit card transactions.
Surcharge Limits
Credit card surcharges must comply with both card-network rules and applicable law. The surcharge amount may not exceed the merchant’s actual cost of accepting credit cards and may not exceed 3% of the total transaction amount.
Card-network rules cap credit card surcharges at 3%, meaning that if a merchant’s processing costs exceed this amount, the excess portion cannot be passed on to the patient.
Network and State Restrictions
The major credit card networks, such as Visa and Mastercard, impose specific requirements related to surcharge limits, advance notification, and disclosure.
In addition, several U.S. states and territories regulate or prohibit credit card surcharging. At the time of writing, credit card surcharging is prohibited in Connecticut, Maine, Massachusetts, and Puerto Rico. Other states, including Colorado, Minnesota, Mississippi, New Jersey, and New York, impose restrictions on surcharge amounts or require specific disclosures.
If your practice operates in a state that restricts or prohibits credit card surcharging, you must fully understand and comply with those requirements before implementing a surcharge.
Debit card transactions may never be surcharged, even if the debit card is processed as a credit transaction.
Applicability
Credit card surcharges may be applied only to credit card transactions. Other payment types, including debit cards and alternative payment methods, are not eligible for surcharging.
Regulatory Compliance
Merchants are responsible for maintaining ongoing compliance with all applicable card-network and legal requirements. This includes meeting advance notification obligations, using compliant signage and disclosures, adhering to surcharge percentage limits, and respecting jurisdiction-specific restrictions.
By following these guidelines, dental practices can implement credit card surcharging in a way that aligns with card-network rules and promotes transparency with patients. Clear and upfront communication helps maintain patient trust and supports a positive payment experience.